There are essentially two aspects to this part of the Legal Backup service. The short term, which deals with backups you have done in the last month and the medium to long term, which is about how you wish to store data over months and years.

the short term
At any time Legal Backup will keep all of the versions of any document you have created going back for a minimum of 30 days up to a maximum of 60 days. Here’s how it works:

Let’s say it is August 16th and you are working on a file you created on July 5th. Let’s assume you have made changes to the file every day since it was created. Legal Backup will now hold 43 different versions of the file. Now let’s say you wish to see the version you created on July 19th. You simply:

• go into Legal Backup and go to "previous backups"
• select July 19th
• drill down through your folders and files for that day and select the file in question
• click on ‘Restore’

The file will then be returned to your computer. Legal Backup will have taken the original version of the file backed up on July 5th and then combined this version with all of the incremental changes that you have made in the intervening 14 days producing the exact version you created on the 19th, which really is rather clever.

Now, at the end of August all of the incremental changes made during July will be consolidated with the original from July 5th. This ‘rolled up’ version of the file will then be kept as the base to which all incremental changes made during August can be added, so enabling restorations of every version of the file you created during August.

At the end of September the process repeats with all of the August changes being consolidated into a new ‘rolled up’ version of the file.

In this the most recent version of all files is kept in perpetuity along with a number of recent versions of the file. For further details of the rollup process click here.